| SCA Meeting Minutes - May 9, 2007 |
| Wednesday, 27 June 2007 | |
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Liberty School 1. Call to Order: 6:12 p.m. Present: Chairman Behen, Danny Ortega, Josh Sterling, Shawna Ziemer, Daryl Brooker, Katya Anderson, Eileen Mateo, Karla Woerner, Becky Evenich 2. Approval of Minutes: 3/11/07 Motion brought by Anderson to approve the minutes; 2nd Evenich; Vote: Yes unanimous 3. Treasurer’s Report: Evenich Merging monies from last year’s accounts based on team combining, etc. Uniform in a negative because no payment from players yet to reimburse for the costs. Five players have not paid registration. 3 are waiting on Player Assistance money. 2 others have not yet paid. Chairman to send an email directly to the coach and manager. Player cannot play/train without payment. 4. Old/Unfinished Business: i. DOC contract: Danny Ortega ask committee chair to set up committee meeting immediately. Time frame to get resolved by June 1. If don’t hear back from Dave Derby by May 18th, will for new committee. ii. By Law Update: Waiting on DOC contract to complete re: insurance information. Will then be reviewed by PYSL. Recommended that By Laws be finalized and as to the DOC contract, simply put in note under that part to refer to DOC contract. Ortega: Send to SCA Chairman once completed and the President of PYSL. Then have item put on the PYSL agenda and send copy to all PYSL Board members for review. iii. Club Brochure: Waiting on finalized list of Emeritus members. All that were asked to join the Emeritus Board said they would be honored, except for one person who still attempting to contact. The Board would benefit by taping into the Emeritus Board’s vast knowledge. Final member will be contacted this week to finalize. iv. Budget: Chairman Behen passed around the proposed budget. Evenich moved that the Board approve the budge as presented. 2nd Anderson. Yes: Ziemer, Anderson, Evenich and Woerner. Abstention: Sterling. v. Referee Class for Older Teams: Sterling asked if SCA can select the dates of the training. Behen responded that SCA can give recommendations. Sterling suggested consolidate time or days so can be completed by the kids quickly. Ortega noted the person to contact is David Strand regarding requests and/or recommendations. vi. 89 Girls Report: Behen - communicated to Roberta Snow that the committee has completed their investigation and have a recommendation yet to be approved. When done, all members on the team will receive a letter from the DOC and SCA Chairman. Ortega: discussed committee’s process for review, findings and recommendations. Copies to be provided to Board members. Regarding rebate: Evenich to be arbitrator between coach, DOC and team Treasurer, Karen Turner. Woerner moved that the Board approve recommendations as set forth by the over sight committee; 2nd Anderson; Vote: unanimous. vii. Training Shirts: Question as to whether or not change the color. Kombat already ordered red shirts. Board agreed to go forward with ordering of shirts, but DOC and coaches to be cognizant of any issues or areas where shirts will be worn. Ortega asked if there were any sponsors found? At this time that has not occurred. Ortega said he may have a sponsor. Time frame for securing is May 16. viii. First Aide Kits: Mimi taking lead. She will have designed for on field players/children. Sterling noted that ice packs are very necessary. 5. Events: vi. KOA Day - Diane Forsel presented to Board and again when Team Representatives arrived Date of event: June 10, 2007 Food? Will ask for preorder and charge $9.00 per person. Budget for event $750 Handouts given to each team representative and information on how the event will operate. Advised of need for volunteers. Time: 11 a.m. to 4:00 p.m. Food: 12 p.m to 2 p.m. 7 pm arrival of team managers and/or team representatives. Welcome by Chairman Behen. Introduction of the Board. Benefits to Club and team’s managers have pulse on what’s happening - better able to share league information with teams. Managers: Send Behen email addresses of each team member. 6. Director’s Reports: iii. Fields: (Brooker) Coordinating the field with City and PYSL. Can take a few days to get changes done. Thus, if need a field for a game or change a date, give him time to coordinate. viii Senior Team Manager: (Anderson) Managers still trying to figure out how to get into Nor Cal website. If have any problems contact her. xii. Youth Coordinator: (Ziemer) 5/20/06 play date for U9 and U10. Still looking for volunteers and referees. xvi. Vice Chairman: Ortega Coaches important to make success of KOA day. Club hosting Barn Dance on 9/22/07 with a dinner and silent auction. Hours will go towards volunteer hours. Teams will solicit donations. Hermanson Hall. Save the date. Solicitation of auction items will occur on weekdays throughout summer. Contact Jane Rabbitt if want to volunteer. xvii. Treasurer: Evenich Emphasis to not get players behind in payments. 5. Events (continued) v. Fireworks Booth (Evenich): Packets distributed to the team reps. Packets contained pre-sale vouchers. Packets only for ‘94 age group and younger. Older teams will get packets when she has the rosters. Each player required to sell vouchers. Need to do so to make it a successful fund raiser event. Location same as last year. If an older team would like packet soon, email Evenich with roster. Electronic Recycling (Evenich): very successful event. Held at the Fairgrounds. 2 events so far and possibly another in August or September. Need to determine if will participate. vii. PR/Media - (Mateo) PR representative updates the website and sends in articles to the paper. Team PR representative can send in articles to the Argus as well. Please encourage teams to get a publicity representative. Additionally, can put pictures on the website if email with articles. ii. Registrar (Elliott) For CYSA sending out new registration forms. DOC should be listed on each roster. Coaches need to go on-line for background checks. Registration for Cal Cup is due Friday May 11 for Boys and Friday, May 18 for girls. xiv. Chairman (Behen) No older team uniform night. Submit order to Kim Behen directly. Order for kits for younger teams submitted. Human Race this weekend. Nor Cal - if have any problems contact Tony Behen If have home games go to website to download information. All teams scheduled except 16G and 16B. Go to PYSl to confirm have refs for games. Referees - good opportunity to have players make money. Older (2 ages 15/16) will get free class. Details to be provided later. Can manage roster on website and develop flyers for college showcase events. Behen will send password to managers. xv. DOC Discussed formation of player pools. New this year to SCA. Open to feedback U16 and above important to have showcase flyers to hand out to College coaches at tournaments. ODP tryouts to occur. May 12/13 - tryouts. Can get information from SCA website. District V (U11-U14) CYSA teams dived into divisions. Play each team in specific division at least once. Divisions made based on level of teams. Schedule meeting 6/2. Need manager or parent there with schedule or availability of teams. Evaluations - U8-U14 1st come out end of May. Parents will come to field and discuss with coach while kids play. Academy - play dates starting, and Grass Roots events (4v4). SCA standard on sidelines want professional image and energy . Goal - kids develop and have life long love of soccer. Team representative asked if the League could provide more hand holding of new parents. Should be communication of what to bring to play dates and who is who, what to expect, meeting places for teams, etc. Ortega said this is one of the obligations of the youth coordinator. Want players and parent to feel included and get positive experience. Question re: Hoek expenses? Behen, no specific costs but may take total cost and divide by number of players going to camp. When will get Hoek Schedule? Sterling - will have that information at the next meeting. 7. New Business/Miscellaneous Discussion re: importance of having managers at the Board meeting. Allows open dialog and participation in Club. Viable tool. Recommended that the teams have two representatives, one who is the manager. At least one of the representatives needs to come to the team representative Board meeting. Team Representative cannot be a Board member. Ziemer will get list of designated representatives for the younger teams. Anderson will do same for the olders. Manager/Treasurers Social will be combined with the Hoek coaches and Board BBQ on June 23rd. Event will be hosted by the Behens. Sterling discussed the issue of having enough jerseys for the player pool teams. Can have a jersey exchange. League to budget for additional jerseys on player pool teams. 8. Adjournment Next meeting Wednesday May 30th. Respectfully submitted, Karla J. Woerner, Secretary |
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| Last Updated ( Wednesday, 27 June 2007 ) |
