Sonoma County Alliance Soccer Club - SCA Board Meeting

1. Call to Order: 6:15PM
Present: Marsha, Karen Turner, Danny Ortega, Katya Anderson, Tony Behan, Josh Sterling
Wendy Thomas

2. No Quorum to approve minutes … this is the third meeting w/o a quorum

3. Treasurer Report : Nome

4. Incident on the field,
U12 Boys team had an incident with a parent during a game. Code of Conduct reminder needs to be resent to the parent, with warning that if unsuitable behavior continues parent will be removed from the sideline, if will not adhere to request, and/or continues with unsuitable behavior, child will be removed from the roster.
Steps:
Josh to call and hear parent side of story
Meeting w/Danny, Josh etc.
Code of conduct discussion.

5. DOC contract –
In process of setting up next meeting to get closer to completion. Should occur week of 25-Jan

6. BY-Laws
Draft copy out for board to review, some additional changes need to be incorporated.
Tony made recommendation for a vice-chair to assist and support the role of coordinator. Responsibilities to include disciplinary process, and some associated administrative roles.

7. Division III role –
Request to move Board meetings from Monday’s to Wednesday.
Suggestion by Class III Kevin McDonald is that Andrew Ziemer, DOC for United, sits on the SCA board as the United Rep. He is already part of the United board as the DOC. SCA would like the United Rep to provide information regarding United behaviors / operations, and would like SCA information to be communicated to United. Andrew is in a unique position to provide both. The position in not an elected position, it is merely a rep between the two teams.

8. Proposal Board attendance for next year:
Board meets 4th wed each month
Request is that each team manager be present (no longer team reps) – 2nd wed each month
Secretary of the club will provide minutes for all
Time 6-8PM
This will be effective: February for Board, Managers not required until new team formation. (April)

7. Booster – no report. Request will be made for an update. No Later than Oct ’07 a major event for the club should be held.

8. Brochure – no report. Molly Cushman is working on. Photographer and Molly have been in touch. Tony will touch base to find out status

9. Audit of books – no report Danny / Tony believe that Kathy Dolcini and Terry will be meeting to take care of. Once this is done, Tony will need a copy of the books in order to prepare the team budget.

10. U9 - U10 Academy
Josh – SCA met with Kevin McDonald, SCA NOT willing to change the name, nor play in the DV playing league for Class III. Kevin said “OK”. United can keep their teams. United wants to be part of the academy, but wants to play Class III CYSA. United will run their own academy to accommodate. SCA will allow United kids to pay to train prior to the season; will have a later discussion regarding “inviting” players to participate in the 4V4 league.

11. Tryouts
Marsha – will call a meeting with Tony, Josh and Andrew, Karen Turner, Danny Ortega, and Greg Gardea (United Tryout Coordinator), Eileen, Pete Hulsman, etc.
List has been made for where advertising should take place – Eileen will handle for SCA.
Press releases, ads in the PD, Josh/Andrew would like to put flyers in the schools.

12. Olders – dates being finalized by end of next week. Need to work around spring break, prom etc.

Team Manager/Board Rep Portion of the Meeting

Club Booster – absent
CYSA Register – rosters are frozen for youngers for state cup, 14’s and 15’s are going to state cup, 16’s and up are not going.
Remove all US Club data from binder.
Double check ALL credentials prior to going.
Fields – absent
Fundraiser - absent
NorCal League - absent
Player Assistance - absent
PR/Media - absent
Sr. Team Manager - absent
Uniform - absent
US Club - absent
Webmaster – tryout info on the web.
Youth Coordinator – Awards night 6-Feb 6-8:30
PYSL night – January 26 at Lucchesi center at 6:30. No formal presentation planned for SCA teams.
Secretary - absentDOC –
U9 - U14 winter training camps, Pepin impressed with the growth of the players. Big success from a coaching perspective.
State cup starts this weekend – Sac, Hanford, Morgan Hill
16’s and above, starting the cycle of college view tournaments – Portland last weekend.
Phoenix, Temucular, Nomads rather than State Cup to get College exposure.
14’s / 15’s are in district 5 league, state cup end of March
Major field space issues and light issues – Need a fields person to volunteer, to help with scheduling, lights etc.
Big debate over the field is: when, who will fund, and how. Need an SCA rep.
Work with the League / United / SCA to work with the city to organize fields usage system that works.
Issue .. staff is not adhering to schedule, and United coaches and rec coaches just show up.
At Tryouts – can we have a petition available for parents to sign “build the fields now”
Parents are dissatisfied with field space for their kids to work on skill development.
Suggestion made: each team have a field rep. The person is responsible for going to city meetings, etc.
Next years coaches announcement:

Gabe – US Club Western Regional Rep
Benjamin – Men’s SOL head coach
Both remain in the club
Two coaches are interviewing for Division 1 University roles.
11,12,13 – new coach
13, 14, 15 – trying to keep same coach for two years
Olders vary # of years.
Announcement 7-10 days, after first round of

Parent Questions:
Financial – question .. where does the money go? open item. To be addressed next time we meet. Need a handout, need information on the web.
Policy’s were not enforced … treasurers became bill collectors. Need a collection committee to chase down parents. Need to adhere to the guidelines.

13. Board elections
secretary, treasurer, sr. team manager, youth coordinator, register

Register – Stacy Elliot, current US club,
Youth Coordinator – Pete Hulsman, coming from PYSL developmental coordinator
Sr Team Manager – Katya Anderson
Treasurer – Becky Evenitch
Secretary – Kim Egide, and Carla Woerner

Votes begin 18 January
Votes end 25 Jan – at the next meeting will be announced.

Thanks to Karen Turner and Terry Catton – farewell, but will (hopefully) continue to work in future roles.

Would like to really get more parents involved in committee, insight, new ideas etc. Please look for

Non-Elected positions that are available:

Field Committee
Positions:
Field coordinator
Field equipment – lining for tournaments,

Player Assistance Committee
Uniform Committee
Referee Coordinator
Nor Cal Rep

Meeting adjourned – Tony – 8:07PM