1.   Call to Order.  The Executive Board meeting was called to order at 6:10 p.m. Present:   Danny Ortega, Pete Hulsman, Katya Anderson, Tony Behen, Karla Woerner, Becky Evenich, Stacy Elliott.
Becky brought information concerning the Fireworks Booth fundraiser.  Coordinator wants to start with presale tickets.
Reviewed incentive opportunities
-10% presale discount
- prizes to team that sells the most
Discussed that clear instructions will need to be given on what to do with the pre-sale tickets. Accountability necessary.
Booth location - (2) Basin Street, (1) McDowell or same as lat year, (3) DN Waller.
Behen noted that players can bring their pre-sale tickets and money to Luchessi field as he would like once/mo each Board member at Luchessi with table and banner and be accessible to the league for any and all things.

2.    Approval of Minutes:  (4 meetings).
Motion to accept all minutes as presented, 2nd. Vote:  unanimous

3.   Treasurer’s Report
Terry Catton reconciling all expenses and compiling final financial sheet for 2006.
As of this meeting, Terry Catton has relinquished Treasurer duties and position with Sonoma County Alliance and the new SCA Treasurer is Becky Evenich.
Terry Catton is being removed from the signature card. Rebecca Evenich, Tony Behen and Anastasia Elliott will be added.

4.   Old Business : 
      i.  DOC Contract :  Ortega:  Joni Lewis resigned and new committee chair is Dave Derby. Contract stated to run one year with an additional year option.  Goal marks are stated DOC - could be hard to measure as now into year, and DOC operated one year without a finalized contract. Year starts Feb 1.
Discussed current process for compensation to DOC and that coaches are sub contractors of the DOC. No formality in following up with coaches and players if complaints. Behen - SCA should consider becoming own non-profit. This would allow independence. Ortega - what access will City give SCA if become own club to fields? Behen - may have to get an agreement with PYSL to share use of fields.
Ortega - many unknowns and need to find out answers first before make move to become own non-profit. Behen - many clubs are looking at pulling away from CYSA.
Hulsman – re: DOC, are there other clubs we can look at to see how they handle contracts with their DOC. Behen - Yes, can get committee together to gather information from other Clubs - do survey and at same time ask about salaries of other DOC’s. He wants to focus on tryouts right now and then look at gathering information from other clubs.
         ii. By-Laws :
DOC to be voting member of Supervisory Committee, not voting member of Executive Board.  Ortega - has United designated a representative to our Board? Behen - Yes Andrew Ziemer.  Board determined United Rep is a non-voting member of Supervisory Committee. Discussed further changes to Bi-laws.
Also agreed, in the future white team coaches will not be announced until determined at tryouts that enough players are available to for a strong white team.
       vi. Volunteer Fee
Behen- Recommended change in cost from $50 to $100 and changes to some verbiage. Money will be used to pay for services that no one volunteered for. Danny - Need a communication piece to the league to advise parents of what is happening. i.e. "Since beginning of year SCA has hosted many key events and needed volunteers. People who volunteered for those events will get credit for those hours? In order to provide exemplary events SCA is implementing a new volunteer program".
Board members have asked at at least 2 meetings for information as to where money was going.  Need to know.  Additionally, have we drawn a pie chart yet? Tony will do so.
Anderson - motion to approve Volunteer Fee program as revised, 2nd Hulsman, Vote:  unanimous.
        vii.  Player Assistance Grant -
Behen presented information concerning a proposed Player Assistance Grant.  In calculating the costs for his proposal Behen said he used last year’s budget for Player Assistance, added matching monies received from PYSL and then divided by the current 25 active players. Difference in cost for his new proposal over last year roughly $4000.
Board questioned how we would determine which 25 players would be recipients? Behen suggested a Percentage Ratio/age group
Proposal:  $500 grant and up to $400 matching. To receive the $500 grant, participant or their family has to volunteer 8 hours at SCA events. Criteria to be a participant in the grant program is complete an application and attach tax return or other verification of income.  Ortega - The PA committee can determine who is eligible. But can’t make statements at tryouts and/or registration that all will get monies.
Elliott asked if players should give 2 checks @ registration? That way if a grant recipient, the player can pay ½ of registration can get the grant for the other ½? To be determined.

5.   New Business:
Registration -
Elliott asked if the Board wants to combine registration night with uniforms night? Discussed dates. May have to have two meetings: (1) Information /Team night; (2) Registration/uniforms night.  Difficult finding locations to host.
Dates possible: March 26th, 27th, 29th, April 4th.   Luchessi is only available on March 29 and April 4.    Dates and set up to be determined soon.
Adjourned 9:25 p.m.
Respectfully Submitted,
Karla J. Woerner,  Secretary