Sonoma County Alliance Soccer Club - SCA BOARD MEETING MINUTES

Sonoma County Alliance Board Meeting Minutes

July 10, 2006 - Sports City

Call to Order at 6:15 p.m. by Coordinator Tony Behen.

Present, Tony Behen, Josh Sterling, Rick Mitchell, Gina Munraz, Danny Ortega, Dave Rabbitt, Eileen Mateo, Karla Woerner, Rick Mitchell

Motion to approve meeting minutes from 6/12/06 brought by Rick Mitchell, 2nd. Motion passed unanimous.

Discussed corrections to meeting minutes from 6/26/06 meeting - correct spelling of David Rabbitt’s name and as to the uniforms - only the sweats have arrived. Motion brought to approve minutes from 6/26/06 meeting brought by David Rabbitt as amended, 2nd. Josh Sterling abstained, Rick Mitchell abstained.. All other members present approved.

Player Assistance Policy - policy presented by Gina as revised from input from previous meeting. Suggested that if PA player referees game they are matched dollar for dollar with a cap of $500 per player.

Revise (3) PA committee will work with all noted including parents. Suggested DOC, team coach, treasurer will meet to discuss payment plan. Revised, DOC and coach will not have to be involved in payment plan meeting, but rather parents, manager and treasurer.

Need early identification of kids who need assistance.

Confidentiality priority - however team manager, coach and treasurer will need to know who is receiving player assistance.

No player will be allowed to attend SCA tryouts until balance paid in full.

PA funds can be used for global cost of playing soccer.

Tabled - issued of allocation of monies from PA accounting team fees v. training fees.

Fund-raising Calendar to be given at beginning of season. Distribute funds on bi-monthly basis?

Fireworks Booth - Kathy Ferrari. Raised $21,304.68 - down 50% from last year. Returns of product still due, payment for land and taxes still owing. Profit estimate $8000 to $9000.

Trying to secure site for next year. 7-11/Baywood possible. Charlie’s Liquors offered booth space. 22 permits available in Petaluma. First couple of days slow in the booth. July 4 th biggest day for sales.

Post event analysis - communication poor - no signs made until after the fact. One team didn’t show up. Lack of enthusiasm, team interest and participation. Location not good - commuters not interested in stopping.

Suggested Event should be discussed at the pre-season team meeting for each team. If team wants to participate they can sign up and get a person in charge. Dates are relatively June 28 to July 4 each year. Profits to go to teams who participate, league and PA. Suggested we get permission for 7-11 site and Charlie’s Liquors. Agreement for 2007 to be signed November. January new orders placed. Kathy relinquishing head, but will assist.

Dave Rabbitt will get thank you gift for Kathy.

Referee Proposal - Tony Behen met with Kevin McDonald, Kevin Tasselmeyer, Jeff Kendall and all acknowledged need to revamp system and pay structure. Will check with Mark England to see if can get the website changed to be able to grade referees to certain level and only those of that level can ref certain games. Will look at pay structure, but SCA needs to be willing to pay the additional money at this time. Up to SCA to recruit referees if all changes made as to the pay and system. How can we get feed back from coaches on refs? Ref coordinator will collect info from coaches re: refs. Grading on website system possible, but may be more beneficial to have info collected by one person. Grading done by DOC’s Div I and III. Suggested that Sr. Refs be identified from current list and grade all those as well as all who ref.

Ref coordinator can collect feedback and the regrading done on quarterly basis. Higher grade - more money paid per game. Higher License more money paid per game.

Improve program - identify more people (i.e. High School and SSU). Mentoring - have experienced ref be AR and mentor least experienced as center. District V has referee grader/evaluator who will come to games and give feedback to refs. Dist V have list to recruit from? Currently unattractive to higher level refs at this time due to pay.

Solicitation for new Referee Coordinator - Rick Mitchell will broadcast info to the managers that need new coordinator. United used to pay $1 to game to referee coordinator. Something to consider.

PYSL matching funds - request should be coming soon.

Nor Cal Jamboree - Josh

1-2 teams signed up so far. Need to secure field for August 19. Will call Casa HS and also see if Prince is available. Need 4 U10 fields. Estimate 4-6 teams per age group, but would like to have up to 8 teams per age group. Preferable fields Casa, Wiseman, Prince. Concession set up. Nor Cal will get refs, port-a-potties and the restroom people may provide trash bins.

Sonoma County Classic (Josh) - Promotion #1 Goal at this time. Bud’s calling and emailing teams, Josh is calling all teams denied at other tournaments, flyers were given out at 6v6, notices sent to teams. Fields - secured Casa, Lucchesi, Wiseman, Rancho Cotati HS, Prince Park. Rick will order paint for lining fields. Communication - to be sent to team managers re: need for volunteers. Concessions - Gina to Chair. PA to be in charge of concessions, one stand at each field for 2 days. Will create menu - if not enough PA people to volunteer will open up concessions to the teams. Event program being designed. Advertising $100 full page, $60 ½ and $20 quarter.

Registration Night - Tony Behen chair. Will secure room.

Ref Coordinator - need chair. 100-109 games (will ask Dana to chair)

Combat - 1 booth at area with most fields. Josh will see if they will donate % of sales back to SCA.

T-Shirts - Presale (Kim Behen)

Puma - will donate items? Waiting to hear back form them.

Awards - Bud coordinator. 1st place T-shirts and medals, 1st- 4th place medals.

Field Marshals - need chair.

NEW BUSINESS

1st Aid CPR Training (Rick). Extend to Untied coaches thru Andrew Ziemer - approved. SCA coaches - participation will be mandatory. Motion made (Danny Ortega) to approve proposal as set forth by Rick for CPR training. 2nd - passed unanimous.

Barn Dance - Place Hermanson’s Hall. Call for volunteers will be going out.

Players Injury - tabled

Revision of By-Laws - tabled

Directors Reports -

Fields (Tracy) - possibly off Casa end of July. Casa fields beneficial.

Booster (Dave) - Advised Sonoma Academy can advertise in Club brochure and in tournament programs. Will follow up for business solicitation. Possible businesses could sponsor purchase of t-shirts, warm ups, website, tournament: fields.

DOC - 6 v6 evaluation. Question if timing appropriate due to July break. Can play more of a Friendship Cup and hold for 2 days after Hoek?

SSU Live In Camp - Marcus Ziemer met with Athletic Director and training director. Letter going out to family who’s son was involved in incident. Supervision - coaches to check in rooms during night. Commuters - parents need more communication about pick up area.

PA - (Gina) Had kids assist with 6 v 6 and worked well. She’s working with Treasurer in preparing letter to those with payments past due. Fund-raising - recommended that anything designed to raise money first consideration be for PA and then open to all teams.

Club survey - will go out to parents to get input re: registration, Hoek, experience so far, etc.

Club communication - not getting responses from teams. How can communication be improved? Recommended: One call now, team managers, treasures, and all board members have copy of all teams rosters, and contact people.

Team Rep - if not present at meeting call to manager, send minutes, reminder will be fined. Add that anyone can attend the Board meetings, don’t need to just have Board Rep present.

Newsletter - would rather have a newsletter go out to the teams rather then just the meeting minutes of up coming events, etc. 2006-2207 suggested a Booklet for parents/players that would contain SCA Vision, rules, conducts, roster, board, calendar of events.

PR - Press releases going out regarding tournaments to Argus . Also, will send article re: ODP regional pool and that SCA has 2 players. Ask for quotes from players.

SCA goal to maintain quality relationship with United and PYSL. Discussed how to improve, to change, and keep connected, add to agenda. PYSL Board meeting - Tony attending meetings, but would like reps from United and PYSL to attend SCA meetings.

DOC contract - Josh advised currently working without a contract. Suggested the Board keep the contract simple for now so that something can be put in place. He has a business attorney he’s working with. Soon to be Sterling, Inc. Or LLC. Josh retired from meeting. Board discussed the DOC contract and gave suggestions to DOC committee.

Meeting adjourned at 10:20 p.m.

Respectfully submitted

Karla Woerner

Treasurer