| SCA Board Meeting Minutes for March 27, 2006 |
| Monday, 24 April 2006 | |
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Members present: Dana T., Dave D. Tony, Gina, Danny, David R., Rick, Karen, Terry, Katya, Tracie, Josh, Eileen, and Stephanie. Per diems/mileage rates for coaches: Terry reported on standards for compensation– suggested rates are 48.5 cents per mile and $45 per diem. Coaches should stay where the team stays; teams should try to coordinate hotels so coaches might share a room, when possible. Registration: Katya and Karen reported that it went smoothly. Information will be entered by May 1, 2006. Staci Elliott is the primary Registrar – contact her with needs/questions rather than Terry. Staci and Terry have met to discuss U.S. Club Soccer – they will probably have passes ready for NorCal. Terry has last season’s passes on her hard-drive if needed. U97-98 players won’t need passes until 4/23/06. Olders’ tryouts: Season plans should be available at try-outs. Registration and uniform nights will be announced soon. KOA Day and Fall Fundraiser: David requested that Jane Rabbitt be included in e-mail re these events. More volunteers are needed to assist with KOA Day (NEW DATE: Sunday, June 4th.) Deposit of $200-250 is needed to hold reservation. Focus should be on pre-sales for event. Committee to meet with Danny at KOA. Fields: David reported on the March 15th meeting – field opportunities throughout Petaluma were discussed; General Plan was looked at; real estate developer Centex is making plans to build adjacent to Casa Grande – they may consider a field of synthetic turf – there is concern as to availability of this field to SCA. NorCal Update: April 8th was to be opening day with 12 home games (all were cancelled due to rain.) April 22nd – 5 home games. U9/10 for ’06 season are looking for a Jamboree host. Fields: Tracie reported that Petaluma’s grass fields are still closed. If Casa Grande comes on line with fields, Kevin (PYSL) will propose other fields be closed for renovation – no dates known, at present. FIELD POSITION to coordinate/set-up NorCal fields needs to be filled ASAP. Coaching Equipment Needs: Equipment often gets lost, damaged…no clear policy at present. Each player needs a ball for practice. Cones and bibs should be kept in a bag. Suggestion: put SCA logo on bibs. Suggestions that Club budget for: extra ball inventory, equipment for try-outs. Need for colored balls. Rick will draft a clear policy (to include a coach’s package.) Will allocate three balls as game balls (not for U9 – 12) but for U13 and above who use size 5. Coach’s package should include First Aid Kit – and ice packs. Petaluma Health Care District donated money to United for this purchase – will check to see if they might do the same for SCA. **Rick Mitchell has requested team officer lists. New Referee Items: Dana reported that Div. I and III will allow age appropriate referees – they do not need to be an adult. Referee classes begin in May – Hispanic players (12 and older ) and volunteers are encouraged to contact Dana re taking referee class. Player Assistance: there are no scholarships at present. Gina will work with Josh and Gabe on needs of two 94B players. Present needs for younger players are 4 girls, 16 boys. Rudy Lemos will be contacted to assist Gina. A “straw poll” of Board members was taken for the following: 1) fully-fund players (result: no) 2) 50% funded and no obligation to assist with fundraising events (result: no). Other considerations discussed: include fee in Club fee (i.e. $10 of sign-up fee goes to PA), Club and team’s responsibility, confidentiality, flexible participation, possible budget for P.A. is $20,000. Gina reported that the See’s Candy fundraising event was a huge success – thanks for coordinating, Gina! Human Race: Gina has registered SCA so sponsors can donate on-line. Each team has received a packet. Labor Day weekend Tournament: plans are being made for a U.S. Club tournament. Non-Profit Number: Terry reported that acquiring this takes 18 months or longer with an attorney’s direction. Fireworks Booth Location: East of D Street bridge. Banner/Awnings: Terry was asked to provide as a budget item. Budget Committee: needs to meet to compose list of budget suggestions received and present to Board. Car Raffle: Benjamin Ziemer will represent Club and distribute information. New Meeting Location: Future meetings will be held in the Community Room at the Bank of the West at Petaluma Blvd. and C Street. Board meetings are open. Board of directors will meet from 6 -7 p.m. with team reps from 7 – 9 p.m. All parents are invited to attend, however, when “sensitive issues” are discussed, general Club members may be asked to leave the room. Respectfully submitted, Stephanie Derby Secretary |
